SUPPORT PERSONNEL SUBDIVISION
IOWA LIBRARY ASSOCIATION
BYLAWS
ARTICLE I - NAME
The name of this Subdivision shall be the Support Personnel Subdivision (hereinafter referred to as the Subdivision) of the Iowa Library Association (hereinafter referred to as ILA).
ARTICLE II - PURPOSE
Section1. Purpose
The purpose of the Subdivision is to provide a forum for the exchange and dissemination of information pertinent to the objectives of the Subdivision and to promote cooperation and professionalism among its members.
Section 2. Objectives
The objectives of the Subdivision are:
A. To promote excellence among support personnel within
Iowa libraries.
B. To encourage continuing education of support personnel.
C. To provide opportunities for interaction with colleagues within the
state and to promote cooperation among support personnel throughout
the state.
D. To create a better understanding of the library profession and a
working relationship with all levels of library staff.
E. To provide interesting programs and workshops relevant to the areas
in which support staff may serve.
F. To encourage all support staff in the state to actively participate
in ILA and the Subdivision.
ARTICLE III - MEMBERSHIP
Section 1. Members
Membership shall be open to all personal members of ILA interested in
support personnel issues and shall become effective upon payment of
ILA dues and Subdivision dues.
Section 2. Rights and Privileges
All members of the Subdivision shall receive the newsletter. All members shall have the right to vote on Subdivision issues. All members shall have the right to hold office on the Executive Committee of the Subdivision.
Section 3. Dues
Dues shall be determined annually by the Executive Committee and changes presented to the membership for its approval at the Annual Business Meeting. They may be adopted by a majority vote of the members present and take effect the following calendar year. The membership shall be given at least 30 days written notice of any proposed change in the Subdivision dues structure. Dues shall be payable with the ILA dues.
Section 4. Membership Year
The membership year shall be the calendar year. Members whose dues are unpaid on March 15 shall be dropped from the membership. Lapsed members may reinstate upon payment of ILA and Subdivision dues for the current year.
ARTICLE IV - OFFICERS
Section 1. Officers
The officers, all members of the Subdivision, shall be Chair, Vice-Chair (who shall be Chair-Elect), Secretary-Treasurer, and the immediate Past Chair.
Section 2. Nomination and Election
The Vice-Chair/Chair-Elect shall be nominated as provided in Article VI and elected annually by the membership to serve one year as Vice-Chair, Chair and Past Chair successively. The Secretary-Treasurer shall be nominated as provided in Article V I and elected annually by the membership.
Section 3. Terms
Terms of office shall begin on January 1 following the election. No officer shall be re-elected to serve consecutively a second term except Secretary-Treasurer.
Section 4. Duties
A. Chair
1. Preside at all meetings of the Subdivision and the Executive Committee.
2. Call Executive Committee meetings and be responsible for the agendas.
3. Appoint members and Chairs of the standing and ad hoc committees
with the approval of the Executive Committee.
4. Submit reports required by the ILA policies.
5. Perform other customary functions of the office.
B. Vice-Chair/Chair-Elect
1. Preside at meetings in the absence of the Chair.
2. Assume the position of Chair upon conclusion of term of Chair or
if vacancy occurs.
3. Assist Chair in planning programs and workshops to benefit the membership.
4. Perform other customary functions of the office.
C. Secretary-Treasurer
1. Maintain a file of all Subdivision documents and correspondence.
2. Record the minutes of all Subdivision meetings and forward to ILA
president and Executive Assistant within 30 days of the meeting.
3. Maintain a list of current and former members.
4. Maintain fiscal records of the Subdivision.
5. Perform other customary functions of the office.
D. Immediate Past Chair
1. Perform assigned duties as a member of the Executive Committee or
as appointed by the Chair.
2. Serve as Chair of the Nominating Committee.
3. Perform other customary functions of the office.
ARTICLE V - EXECUTIVE COMMITTEE
Section 1. Composition and Election
A. The Executive Committee shall consist of the Officers of this Subdivision
and two elected at-large members.
B. Officers are elected as provided in Article VI, Section 2.
C. At-large Executive Committee members are elected by the membership
at the Annual Business Meeting. They must be a member of the Subdivision.
Section 2. Terms
A. At-large Executive Committee members will be elected
for one-year terms to begin January 1 following the Annual Business
Meeting at which they are elected.
B. At-large Executive Committee members may be re-elected for three
consecutive terms. Section 3. Meetings A. The Executive Committee of
the Subdivision shall meet at least twice a year. B. Four members of
the Executive Committee shall be considered a quorum.
C. Additional meetings may be called by the Chair or at the Request
of at least three members of the Executive Committee.
Section 4. Duties
A. Transact any business for the Subdivision between regular
meetings of the membership.
B. Initiate policy.
C. Approve Subdivision projects.
D. Establish special or ad hoc committees as needed.
E. Fill by appointment any vacancy in the Executive Committee which
may occur except the Chair, which shall be filled by the Vice-Chair.
Such appointees shall complete only the terms for which they were appointed.
F. Approve committee appointments.
ARTICLE VI - NOMINATIONS AND ELECTIONS
Section 1. Nominations
A. Nominations for elective positions shall be made by
a Nominating Committee and approved by the Executive Committee.
B. the Nominating Committee shall identify qualified candidates for
the elective positions, seeking representatives from all types of libraries.
C. Written acceptance from each nominee will be submitted to the Executive
committee.
D. Nominations from the floor shall be accepted, provided that the nominee
is present, meets the qualifications for office and consents to run
or consent has been secured in writing in advance.
Section 2. Elections
A. Election of the Vice-Chair, Secretary-Treasurer and
two at-large Executive Committee members shall take place at the annual
business meeting.
B. Executive Committee members shall be elected by a majority vote provided
a quorum is present. A quorum shall be 10% of the membership. If a quorum
is not present, mail ballots will be sent to all members within one
month of the busine ss meeting. Ballots received two weeks from the
mailing date shall be counted and reported by the Nominating Committee.
A majority vote shall elect.
ARTICLE VII - MEETINGS
Section 1.Membership
A. There shall be an Annual Business Meeting of the Subdivision
during the annual conference of the ILA.
B. Meetings of the membership may be called by the Executive Committee
with 30 days notice given when necessary to conduct the business or
programs of the Subdivision.
C. A quorum shall be 10% of the membership.
ARTICLE VIII - COMMITTEES
Section 1. Nominating Committee
The Nominating Committee is appointed by the Chair and approved by the Executive Committee.
A. This Committee shall coordinate the selection process,
as outlined in Article VI of the Subdivision Bylaws.
B. Immediate Past Chair of the Executive Committee will serve as Chair
of this Committee for that election only.
Section 2. Ad Hoc Committees
Ad Hoc committees will be formed at the discretion of the Executive Committee or upon written request of five members of the Subdivision to serve the various professional interests of the membership.
ARTICLE IX - DISSOLUTION
The Subdivision may be dissolved by the membership or by the ILA Executive Board according to its Bylaws and the procedures established in the ILA Bylaws or Organization Manual.
Upon dissolution of the Subdivision, the Executive Committee shall, after paying or making provision for the payment of all liabilities of the Subdivision, transfer all assets of the Subdivision to the Iowa Library Association.
ARTICLE X - AMENDMENTS
Any of these Bylaws may be altered, amended or repealed at any meeting of the Subdivision by a simple majority vote if at least 10% of the membership is present or by a majority of the ballots cast in a mail ballot. The proposed changes and meeting tim e and place shall have been submitted to members in writing or notice published at least 30 days prior to the meeting.
ARTICLE XI - PARLIAMENTARY AUTHORITY
The rules of order governing the Subdivision shall be those of Roberts Rules of Order Newly Revised in all cases when they are applicable and when they are not in conflict with the Bylaws of the Subdivision or ILA.
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Last updated: December 2, 2004 |